Bylaws

Wards 2 & 3 Neighborhood Planning Assembly

A section of Burlington City Council resolution first adopted in 1982 establishing provisions for a Neighborhood Planning Assembly in each City ward:

....Neighborhood Planning Assemblies shall...help provide citizens with information
concerning city programs and activities; help obtain citizen views of city needs;
help provide citizens with the opportunity to participate in making
recommendations with respect to governmental decisions including the
allocation of revenues. ...Assemblies shall also be encouraged to provide advice
to the appropriate commission or this council with respect to community
development, housing programs, this City's Comprehensive Plan and its waterfront
planning activities, and the city's budget among other issues....

CITY OF BURLINGTON, VERMONT
WARD 2 NEIGHBORHOOD PLANNING ASSEMBLY
Adopted March 10, 2022
Amended January 11, 2024

WHAT ARE THE NPAs?
Neighborhood Planning Assemblies (NPAs) are grassroots, neighborhood organizations that were
established in 1982 in each of Burlington's Wards to encourage resident participation in City
government. Working as neighborhood advocacy groups, NPAs improve communication between the
residents of Burlington and City government through regular meetings scheduled in each Ward. NPAs
serve as organized, democratic forums where neighbors can learn about public issues that affect them,
advise the City of their concerns and needs, and make policy, development, housing, planning, and
funding recommendations. From stop signs to major development projects, the NPAs offer an inclusive
and innovative way to get involved in neighborhood and City issues and make your opinions heard.
Read the original enabling resolution here.

WHAT DO THE NPAS DO?
Resolutions
NPAs are able to influence public policy in several ways. One of the most effective ways they can express
their sentiments and concerns is in the form of a resolution. These resolutions are distributed to the
Mayor, City Councilors, and appropriate City Departments, ensuring that elected officials and
Department Heads know how their constituents feel about issues while projects are formulated and final
decisions are made. It is customary for NPAs to share their resolutions with one another so that
everyone is kept informed about prevalent opinions on issues or projects of public concern.
Community Development Block Grants
In addition to their advisory role, NPAs are also involved in decisions regarding community development
and participate directly in the allocation of Federal Community Development Block Grant (CDBG) funds
by electing representatives to sit on the CDBG advisory board. CDBG funds are used to support many
critical human service, housing, neighborhood, and community development needs in Burlington.
NPAs are also called upon to elect representatives to serve on various advisory groups and task forces in
the City, particularly those related to future infrastructure projects. Such involvement is important
because it assures that residents, representing the opinions of their Ward, are participating in public
policy decisions.

Community Engagement
Many NPAs serve an educational function as well by sponsoring candidate debates or presentations on
current issues and, at certain times, may meet together to address issues that affect larger areas of the
City. Community dinners, online postings, video streaming of meetings, and block parties have been
additional ways some NPAs have helped foster involvement and a feeling of community in their
neighborhood. Each of Burlington's neighborhoods has its own unique history, resources, and problems
to be solved, and the Neighborhood Planning Assemblies reflect this diversity. Each NPA has a different
character and a different approach to resolving issues. What the NPAs share, however, is the power and
resources of their members and the ability to involve people in the process of City government. The
more active and committed the members are, the more powerful your NPA will become.

NAME: The name of this organization shall be the Ward 2 Neighborhood Planning Assembly, hereafter
referred to as the NPA.

AREA: Ward 2 includes a portion of the Old North End and the South East section of the Intervale. It is bordered roughly by the Intervale to the North, North Street to the South, the Waterfront to the West, and North Willard to the East.
See map at https://www.burlingtonvt.gov/sites/default/files/111323%20wards%20and%20districts%2024x36.pdf

GUIDING PRINCIPLES:
The Guiding Principles of the NPA are to:

Operate through democratic principles and democratic procedures;
Provide a safe and welcoming forum where residents can actively share their voices about issues that matter to them, and where they can learn from the voices of others;
Cultivate involvement by a diverse spectrum of community members through active outreach and through eliminating barriers to participation;
Operated in a manner that models respectful, inclusive, culturally, and economically aware practices; and
Be a fun, creative, and vital organization that provides value and benefit through the multitude of perspectives shared by those who participate.

With these goals and principles in mind, and in accordance with the City Council resolution establishing
the Neighborhood Planning Assemblies, we, the residents of Ward 2, hereby adopt the following
structure and by-laws.

ARTICLE I: MEMBERSHIP
All Ward 2 residents who are 14 years or older have a voting membership in our Neighborhood
Planning Assembly (NPA). To facilitate participation at NPA meetings, meeting places (physical and
online) must be accessible to all.

PARTICIPATION
At every meeting, the Steering Committee shall provide a sign-in sheet on which all attendees will be
asked to provide their name and address. Attendance for virtual meetings will be collected through the
participant list. Attendance lists will be included in the meeting notes. Whenever practicable, the
meeting agenda shall also include time for attendees to introduce themselves to the NPA.
Every eligible member may:

Participate in meetings of the NPA;
Suggest topics and discussion items to be added to the monthly agendas;
Cast one vote on all matters properly put before the membership for consideration;
Nominate members and participate in the election of the Steering Committee;
Serve on the Steering Committee if elected; and
Access minutes and recordings of all meetings.

PARTICIPATION BY NON-MEMBERS
Non-members may attend and participate in the NPA but must respect its ground rules and may not
participate in any vote.

ARTICLE II: MEETINGS
Meetings of the NPA will be held at regular intervals. The NPA Steering Committee may decide to add
meetings in addition to its monthly meeting or may cancel a meeting by a simple majority vote under
quorum.

NOTIFICATION
The Steering Committee will warn NPA meeting dates, times, locations and agendas at least six (6) days
before the meetings, and final agendas at least two (2) days before the meetings, including sending to
CEDO for inclusion on the city website. Notification of meetings shall be done by the Steering Committee
through the NPA's website, Front Porch Forum, and/or other social media. Additional notices and
advertising intended to increase meeting attendance may also be used.”

QUORUM
Ten (10) members of the NPA shall constitute a quorum. A majority of members of the Steering
Committee shall constitute a quorum of that body.

AGENDA
The Steering Committee will set the agenda of all meetings. The agenda will be included with the
meeting warnings. Meetings shall have at least five (5) minutes scheduled for open forum. Steering
Committee members will take suggestions for future agenda items at some point during all meetings.
Agendas for all NPA meetings will be properly posted by the Community and Economic Development
Office publicly in City Hall and/or on the City website. Items may be added to the agenda of a regular
meeting by a majority vote of the members present, provided a quorum has been established.

CONDUCT OF MEETINGS
Meetings will be convened, adjourned, and facilitated by the Moderator. Members shall abide by the
following ground rules:

Meetings should have clearly defined Agenda & Roles.
Honor Time limits: A best effort must be made to start on time, follow the agenda, and finish on time.
Listen to others: Make efforts to be an open-minded member of the group.
Respect the agenda and the process: Try to remain focused on the issue at hand.
Share your opinion respectfully: Speak out, but not over, others’ comments.
Treat people how you would like to be treated: Be respectful of everyone, including guests.

RESOLUTIONS
Resolutions can be proposed by NPA members or from the Steering Committee.

Every effort should be made to warn resolution wording in the NPA agenda prior to voting.

If the resolution topic is time sensitive and can not be warned on the next month’s meeting agenda, the NPA may vote on the resolution in accordance with the bylaw’s voting guidelines.

Once approved, the Steering Committee will share the resolution with other city NPAs to inform them of developments within the Ward 2 NPA and encourage them to consider the resolution, if applicable.

The Steering Committee is responsible for sharing the results of the resolution with the Mayor, City Councilors, and appropriate City Departments.

VOTING
All decisions of the NPA shall be decided by a simple majority of the quorum members present at a
meeting.

ARTICLE III: STEERING COMMITTEE MEMBERS
The NPA will elect no fewer than three (3) and no more than six (6) Steering Committee members to
serve at any one time.

ELIGIBILITY
All NPA members are eligible to become a member of the Steering Committee. A best effort should be made for members of the Steering Committee to represent the diversity of the ward.

JOINING
Prospective Steering Committee members may be nominated by themselves or a third party to represent the Ward in which they reside. Steering Committee elections are warned on the meeting agenda, and members are elected by a majority vote of their Ward’s NPA members present at the meeting.

Prior to the NPA vote, current Steering Committee members should make an effort to:

Engage the person in an informal, positive conversation to learn more about their interests; discuss the role of the Steering Committee; and emphasize the NPA guiding principles, bylaws, and expectations of each Steering Committee member.
Invite the person to attend a Steering Committee meeting to better understand the work of the Steering Committe.
Have the person introduce themself to the NPA at the NPA meeting, prior to the vote.

TERMS:
Steering Committee members serve one-year terms beginning September 1 and ending August
31 of the next year. Positions filled at other times of the year will be up for renewal at the regularly
scheduled September NPA meeting. After a Steering Committee member serves for four (4) consecutive
one-year terms, they must step down from the Steering Committee for at least one full year before
becoming eligible to serve on the Steering Committee again, except as set forth in Article III with respect
to filling vacancies.

VACANCIES:
If any member of the Steering Committee resigns or is removed before their term has
expired, the remaining members of the Steering Committee may appoint a person to fill the vacancy
until an election can be held at the next regular meeting of the NPA.

ATTENDANCE:
Steering Committee members are expected to attend all regularly scheduled NPA
meetings and meetings of the Steering Committee. If any Steering Member is unable to attend either
meeting they have a responsibility to inform the Steering Committee. If a Steering Committee member
misses three consecutive Steering Committee or NPA meetings without providing notice to the Steering
Committee, the member is to be considered removed from the Steering Committee. The member may
stand for election at a future NPA meeting.

REMOVAL:
A member of the Steering Committee may be removed for any reason by a vote of those
members present at a meeting of the NPA, provided that the issue of removal of that member from the
Steering Committee was listed on the meeting’s properly warned agenda.

VOTING:
All decisions of the Steering Committee shall be decided by a simple majority of members
present at the meeting.

DUTIES OF THE STEERING COMMITTEE:
The Steering Committee shall be responsible for the general
management of the affairs of the NPA in accordance with these by-laws, including carrying out the
following duties:

Meeting Management: Arranging, advertising, convening, coordinating, and facilitating regular and special meetings of the NPA, including the setting of the meeting agendas, the booking of meeting space, and the scheduling of meeting guests and speakers.
Neighborhood Outreach & Inclusion: Sharing of information, meeting schedules and NPA activities with NPA members, Ward residents, and the general public; ensuring that the meetings and related information are accessible and that all members of the community are welcome.
Community and Municipal Monitoring: Paying regular attention to community developments and City policy, including municipal departments and commissions, public meetings, etc. for the purpose of identifying issues relevant to the neighborhood and soliciting speakers to present at the NPA.
Proper Recording: Taking of meeting minutes, recording of all Votes and Resolutions, proper distribution of all Resolutions, and coordination with the Community and Economic Development Office on recording of meeting minutes and Channel 17 Town Meeting Television on the recording of meeting video.
Funding Allocation: Allocation of funding awarded to the NPAs from the city will be overseen by the Steering Committee. The Steering Committee will determine annual guidelines for funding, solicit and vet community proposals, and present a slate of proposals to the NPA to vote upon. NPA vote will occur by ward (See section V7). The Steering Committee may allocate up to $250 for operations expenses annually. Operational proposals in excess of $250 per ward need to be voted upon by the NPA. The Steering Committee may allocate undesignated funding within last month of the fiscal year.
Budget Management: Tracking and reporting on all Ward income and expenses.

KEY POSITIONS WITHIN THE STEERING COMMITTEE:
Members of the Steering Committee shall appoint from among themselves at least one person to each of the following positions: Moderator, Neighborhood Liaison, Engagement Coordinator, and Representative to All Wards. Any member of the
Steering Committee may be appointed to any one of these positions, except that a current member of the Burlington City Council may not be appointed as Moderator. These appointments can rotate between meetings.

DUTIES

Moderator: Facilitate most regular and special meetings of the NPA. To serve as a Moderator, the Steering Committee member should have some formal training or other relevant experience in being a moderator.
Neighborhood Liaison: Receive and review agendas of the City Council, Commissions, and Boards. Attend meetings of these municipal bodies, as necessary. Keep NPA members and Steering Committee members informed on municipal issues and actions affecting the Ward. Keep the Community and Economic Development Office and other City departments informed about projects, decisions, and concerns of the NPA.
Appoint a Representative to All Wards: As needed, regularly attend meetings with the steering committee members from all other wards (“All Wards”); stay informed of all issues taken up by All Wards. Keep NPA members and Steering Committee members informed of actions and decisions of All Wards. Vote on behalf of the NPA, representing the NPA’s interests and the Ward's interests before All Wards.
Engagement Coordinator: Advertise regular meetings to the community. Ensure technology is available to stream regular meetings, and monitor any video stream for questions from the public.
Record Keeper: Take minutes of regular meetings and meetings of the Steering Committee.

ARTICLE IV: MISCELLANEOUS PROVISIONS
Section 1: AMENDMENTS TO THE BYLAWS
The NPA may make amendments to the Bylaws. An amendment may be made to the bylaws at a meeting
if the change is listed in the meeting agenda and approved by a two-thirds (2⁄3) majority vote of the NPA.

Section 2: NON-DISCRIMINATION
In accordance with the guiding principles of these NPA Bylaws, the NPA will promote and work to sustain
an inclusive participatory environment that does not discriminate on the basis of race, color, creed, religion, national origin, ethnicity, sex, sexual orientation, gender identity, age, disability, political affiliation, ancestry, marital status, veteran status, HIV positive status, crime victim status, socioeconomic status, or genetic information.

Additionally, the NPA shall adhere to the City of Burlington's DECLARATION OF INCLUSION:
The City of Burlington unequivocally condemns racism and extends a warm welcome to all individuals, regardless of their race, color, religion, national origin, sex, gender identity or expression, age, or disability. Our aim is to ensure that every member of our community feels safe, valued, and embraced. As a municipality, we categorically denounce all forms of discrimination and pledge to uphold the principles of fairness and equal treatment for all residents in our community. We are committed to ensuring that all our actions, policies, and operating procedures reflect this unwavering commitment. The City of Burlington stands and will continue to stand as a haven where individuals can freely live their lives and express their opinions.

Section 3: COMPLIANCE WITH PUBLIC MEETING REQUIREMENTS
The NPA must act in compliance with all public meeting requirements. See the City Attorney’s Office for a
listing of these requirements.

Section 4: CONFLICT OF INTEREST
Members of the Steering Committee have a responsibility to their NPA to fairly review and vote on
matters directly affecting their Ward without prejudice or bias. If a Steering Committee member believes
that a conflict of interest could exist with any agenda or voting item, that Steering Committee member
should take the responsibility to disclose this conflict, and address the issue with the NPA. If upon
disclosure, the quorum wants to include this member in the discussion and/or voting process, then the
NPA has concluded that no conflict of interest exists. Failure of a member to disclose a potential conflict
of interest could result in a null/void vote or cause the need for further discussion or re-vote on a
particular issue affected.

ARTICLE V: JOINT OPERATION OF THE NPA FOR WARD 2 AND WARD 3
Section 1: BACKGROUND
Comprising much of Burlington’s Old North End and part of Downtown, Wards 2 and 3 have a special
relationship to each other. Residents in each Ward share many of the same issues and challenges and as
such have a history of combining resources to tackle common problems and improve their
neighborhoods together.

Section 2: JOINT OPERATION
Ward 2 and Ward 3 have chosen to operate their NPAs as a joint NPA. During joint operations, the entity
is referred to as the Wards 2 & 3 NPA.

Section 3: STEERING COMMITTEE
When operating as a joint NPA, the Steering Committee shall strive to maintain equal representation by
recruiting members from both wards.

Section 4: ELECTIONS OF STEERING COMMITTEE MEMBERS
When operating as a joint NPA, Steering Committee members must still be elected only by residents
from the ward in which they reside.

Section 5: QUORUM OF STEERING COMMITTEE MEETINGS
When operating as a joint NPA, a quorum for a Steering Committee meeting will be a majority of the
joint Steering Committee members.

Section 6: QUORUM FOR REGULAR NPA MEETINGS
When operating jointly, quorum for an NPA meeting will be determined for the joint NPA, and not by
Ward.

Section 7: VOTING
When operating jointly, voting during an NPA or Steering Committee meeting will be determined for the
joint NPA, and not by Ward. The exceptions to this are funding decisions, Steering Committee elections,
elections for positions representing a specific ward, and if the NPA votes to dissolve joint operation.

Section 8: DISSOLUTION OF JOINT OPERATION
Either Ward may choose to place on the agenda of an NPA meeting a vote to dissolve joint operation of
the Wards 2 & 3 NPA. This vote must pass by a majority of the members present at a meeting from the
Ward that requested the dissolution vote.

CITY OF BURLINGTON, VERMONT
WARD 3 NEIGHBORHOOD PLANNING ASSEMBLY
Adopted March 10, 2022

WHAT ARE THE NPAs?
Neighborhood Planning Assemblies (NPAs) are grassroots, neighborhood organizations that were
established in 1982 in each of Burlington's Wards to encourage resident participation in City
government. Working as neighborhood advocacy groups, NPAs improve communication between the
residents of Burlington and City government through regular meetings scheduled in each Ward. NPAs
serve as organized, democratic forums where neighbors can learn about public issues that affect them,
advise the City of their concerns and needs, and make policy, development, housing, planning, and
funding recommendations. From stop signs to major development projects, the NPAs offer an inclusive
and innovative way to get involved in neighborhood and City issues and make your opinions heard.
Read the original enabling resolution here.

WHAT DO THE NPAS DO?
Resolutions
NPAs are able to influence public policy in several ways. One of the most effective ways they can express
their sentiments and concerns is in the form of a resolution. These resolutions are distributed to the
Mayor, City Councilors, and appropriate City Departments, ensuring that elected officials and
Department Heads know how their constituents feel about issues while projects are formulated and final
decisions are made. It is customary for NPAs to share their resolutions with one another so that
everyone is kept informed about prevalent opinions on issues or projects of public concern.
Community Development Block Grants
In addition to their advisory role, NPAs are also involved in decisions regarding community development
and participate directly in the allocation of Federal Community Development Block Grant (CDBG) funds
by electing representatives to sit on the CDBG advisory board. CDBG funds are used to support many
critical human service, housing, neighborhood, and community development needs in Burlington.
NPAs are also called upon to elect representatives to serve on various advisory groups and task forces in
the City, particularly those related to future infrastructure projects. Such involvement is important
because it assures that residents, representing the opinions of their Ward, are participating in public
policy decisions.

Community Engagement
Many NPAs serve an educational function as well by sponsoring candidate debates or presentations on
current issues and, at certain times, may meet together to address issues that affect larger areas of the
City. Community dinners, online postings, video streaming of meetings, and block parties have been
additional ways some NPAs have helped foster involvement and a feeling of community in their
neighborhood. Each of Burlington's neighborhoods has its own unique history, resources, and problems
to be solved, and the Neighborhood Planning Assemblies reflect this diversity. Each NPA has a different
character and a different approach to resolving issues. What the NPAs share, however, is the power and
resources of their members and the ability to involve people in the process of City government. The
more active and committed the members are, the more powerful your NPA will become.

NAME: The name of this organization shall be the Ward 3 Neighborhood Planning Assembly, hereafter
referred to as the NPA.

AREA: Ward 3 includes a portion of the Old North End and a portion of Downtown. It is bordered roughly
by the Railroad Line to the North, King street to the South, the Waterfront to the West, and Elmwood and
South Winooski to the East. See map at
https://www.burlingtonvt.gov/sites/default/files/CT/ElectionMaps/burlington_vermont_city_wards_2015_24x36.pdf

GUIDING PRINCIPLES:
The Guiding Principles of the NPA are to:

Operate through democratic principles and democratic procedures;
Provide a safe and welcoming forum where residents can actively share their voices about issues that matter to them, and where they can learn from the voices of others;
Cultivate involvement by a diverse spectrum of community members through active outreach and through eliminating barriers to participation;
Operated in a manner that models respectful, inclusive, culturally, and economically aware practices; and
Be a fun, creative, and vital organization that provides value and benefit through the multitude of perspectives shared by those who participate.

With these goals and principles in mind, and in accordance with the City Council resolution establishing
the Neighborhood Planning Assemblies, we, the residents of Ward 3, hereby adopt the following
structure and by-laws.

ARTICLE I: MEMBERSHIP
All Ward 2 residents who are 14 years or older have a voting membership in our Neighborhood
Planning Assembly (NPA). To facilitate participation at NPA meetings, meeting places (physical and
online) must be accessible to all.

PARTICIPATION
At every meeting, the Steering Committee shall provide a sign-in sheet on which all attendees will be
asked to provide their name and address. Attendance for virtual meetings will be collected through the
participant list. Attendance lists will be included in the meeting notes. Whenever practicable, the
meeting agenda shall also include time for attendees to introduce themselves to the NPA.
Every eligible member may:

Participate in meetings of the NPA;
Suggest topics and discussion items to be added to the monthly agendas;
Cast one vote on all matters properly put before the membership for consideration;
Nominate members and participate in the election of the Steering Committee;
Serve on the Steering Committee if elected; and
Access minutes and recordings of all meetings.

PARTICIPATION BY NON-MEMBERS
Non-members may attend and participate in the NPA but must respect its ground rules and may not
participate in any vote.

ARTICLE II: MEETINGS
Meetings of the NPA will be held at regular intervals. The NPA Steering Committee may decide to add
meetings in addition to its monthly meeting or may cancel a meeting by a simple majority vote under
quorum.

NOTIFICATION
Steering Committee will warn NPA meeting dates, times, locations and agendas at least six (6) days
before the meetings, and final agendas at least two (2) days before the meetings, including sending to
CEDO for inclusion on the city website. Notification of meetings shall be done by the Steering Committee
through the NPA's website, Front Porch Forum, and/or other social media. Additional notices and
advertising intended to increase meeting attendance may also be used.”

QUORUM
Ten (10) members of the NPA shall constitute a quorum. A majority of members of the Steering
Committee shall constitute a quorum of that body.

AGENDA
The Steering Committee will set the agenda of all meetings. The agenda will be included with the
meeting warnings. Meetings shall have at least five (5) minutes scheduled for open forum. Steering
Committee members will take suggestions for future agenda items at some point during all meetings.
Agendas for all NPA meetings will be properly posted by the Community and Economic Development
Office publicly in City Hall and/or on the City website. Items may be added to the agenda of a regular
meeting by a majority vote of the members present, provided a quorum has been established.

CONDUCT OF MEETINGS
Meetings will be convened, adjourned, and facilitated by the Moderator. Members shall abide by the
following ground rules:

Meetings should have clearly defined Agenda & Roles.
Honor Time limits: A best effort must be made to start on time, follow the agenda, and finish on time.
Listen to others: Make efforts to be an open-minded member of the group.
Respect the agenda and the process: Try to remain focused on the issue at hand.
Share your opinion respectfully: Speak out, but not over, others’ comments.
Treat people how you would like to be treated: Be respectful of everyone, including guests.

VOTING
All decisions of the NPA shall be decided by a simple majority of the quorum members present at a
meeting.

ARTICLE III: STEERING COMMITTEE MEMBERS
The NPA will elect no fewer than three (3) and no more than six (6) Steering Committee members to
serve at any one time.

TERMS:
Steering Committee members serve one-year terms beginning September 1 and ending August
31 of the next year. Positions filled at other times of the year will be up for renewal at the regularly
scheduled September NPA meeting. After a Steering Committee member serves for four (4) consecutive
one-year terms, they must step down from the Steering Committee for at least one full year before
becoming eligible to serve on the Steering Committee again, except as set forth in Article III with respect
to filling vacancies.

VACANCIES:
If any member of the Steering Committee resigns or is removed before their term has
expired, the remaining members of the Steering Committee may appoint a person to fill the vacancy
until an election can be held at the next regular meeting of the NPA.

ATTENDANCE:
Steering Committee members are expected to attend all regularly scheduled NPA
meetings and meetings of the Steering Committee. If any Steering Member is unable to attend either
meeting they have a responsibility to inform the Steering Committee. If a Steering Committee member
misses three consecutive Steering Committee or NPA meetings without providing notice to the Steering
Committee, the member is to be considered removed from the Steering Committee. The member may
stand for election at a future NPA meeting.

REMOVAL:
A member of the Steering Committee may be removed for any reason by a vote of those
members present at a meeting of the NPA, provided that the issue of removal of that member from the
Steering Committee was listed on the meeting’s properly warned agenda.

VOTING:
All decisions of the Steering Committee shall be decided by a simple majority of members
present at the meeting.

DUTIES OF THE STEERING COMMITTEE:
The Steering Committee shall be responsible for the general
management of the affairs of the NPA in accordance with these by-laws, including carrying out the
following duties:

Meeting Management: Arranging, advertising, convening, coordinating, and facilitating regular and special meetings of the NPA, including the setting of the meeting agendas, the booking of meeting space, and the scheduling of meeting guests and speakers.
Neighborhood Outreach & Inclusion: Sharing of information, meeting schedules and NPA activities with NPA members, Ward residents, and the general public; ensuring that the meetings and related information are accessible and that all members of the community are welcome.
Community and Municipal Monitoring: Paying regular attention to community developments and City policy, including municipal departments and commissions, public meetings, etc. for the purpose of identifying issues relevant to the neighborhood and soliciting speakers to present at the NPA.
Proper Recording: Taking of meeting minutes, recording of all Votes and Resolutions, proper distribution of all Resolutions, and coordination with the Community and Economic Development Office on recording of meeting minutes and Channel 17 Town Meeting Television on the recording of meeting video.
Funding Allocation: Allocation of funding awarded to the NPAs from the city will be overseen by the Steering Committee. The Steering Committee will determine annual guidelines for funding, solicit and vet community proposals, and present a slate of proposals to the NPA to vote upon. NPA vote will occur by ward (See section V7). The Steering Committee may allocate up to $250 for operations expenses annually. Operational proposals in excess of $250 per ward need to be voted upon by the NPA. The Steering Committee may allocate undesignated funding within last month of the fiscal year.
Budget Management: Tracking and reporting on all Ward income and expenses.

Moderator: Facilitate most regular and special meetings of the NPA. To serve as a Moderator, the Steering Committee member should have some formal training or other relevant experience in being a moderator.
Neighborhood Liaison: Receive and review agendas of the City Council, Commissions, and Boards. Attend meetings of these municipal bodies, as necessary. Keep NPA members and Steering Committee members informed on municipal issues and actions affecting the Ward. Keep the Community and Economic Development Office and other City departments informed about projects, decisions, and concerns of the NPA.
Appoint a Representative to All Wards: As needed, regularly attend meetings with the steering committee members from all other wards (“All Wards”); stay informed of all issues taken up by All Wards. Keep NPA members and Steering Committee members informed of actions and decisions of All Wards. Vote on behalf of the NPA, representing the NPA’s interests and the Ward's interests before All Wards.
Engagement Coordinator: Advertise regular meetings to the community. Ensure technology is available to stream regular meetings, and monitor any video stream for questions from the public.
Record Keeper: Take minutes of regular meetings and meetings of the Steering Committee.